Paul Neefjes

Recent Posts

Meeting 3.0: Goodbye briefcase, hello tablet!

Posted by Paul Neefjes on Dec 8, 2016 9:02:00 AM

It’s not just employees in commercial companies who are increasingly working with a laptop, tablet and apps – (local) government too is using digital tools more often. And also during meetings. Because it’s exactly there that major savings can still be made. Perhaps your first thoughts go to saving money on paper and ink, but you can also save a lot on the meetings themselves. How can you do that? The answer is simpler than you might think: with a digital meeting tool.

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Topics: Cases

The paperless office: ignore it or promote it?

Posted by Paul Neefjes on Dec 1, 2016 9:02:00 AM

We’ve got good news for lovers of the paperless office: the trend for organisations to use increasingly less paper continued undiminished last year. This was announced by the Association for Information and Image Management (AAIM) on 4 November this year on World Paperfree Day. Which department contributes most to using less paper? HR!

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Topics: Paperless working

3 Urban myths about paperless meetings

Posted by Paul Neefjes on Nov 17, 2016 12:00:00 AM

Have you ever considered switching to meeting digitally but then read or heard something about paperless meetings that made you change your mind? Then this blog was written for you! Over the last few years, we’ve heard a number of urban myths going the rounds about paperless meetings. Could it be that one of these stories was the reason why you still hold meetings in the old-fashioned way, with paper?

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Topics: Paperless working, Communication (1)

Meeting’s agenda AOB: scrap it or use it?

Posted by Paul Neefjes on Oct 27, 2016 9:02:00 AM

One of the nightmares of every chairperson has to be colleagues that squander huge amounts of time on the vaguest item on the meeting’s agenda – ‘any other business’ (AOB). No matter how tightly you manage the meeting, there are no rules for ‘any other business’. Before you know it, you’re embroiled in a discussion that nobody saw coming and for which nobody has prepared. That’s why in this blog we’ve gone back to the basics: what is the item AOB meant for anyway?

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Topics: Meeting trends

4 tips to make keeping minutes easier

Posted by Paul Neefjes on Oct 21, 2016 9:02:00 AM

“Who’s keeping the minutes today?” It’s not exactly a question that makes you popular. As soon as the chairperson asks this question, his or her colleagues quickly hide behind their laptops or suddenly have to check something important on their smartphone. Rarely if ever does anyone volunteer. Which is hardly surprising as transcribing minutes takes time. And as you’re busy enough as it is, you’d prefer to spend that time on other things. Yet it can all be done smarter and faster. Surely you’d prefer your colleagues not to stick their heads in the sand when you ask for someone to keep the minutes? Or take down the minutes faster if you’re often called on to be the secretary? The following tips will help.

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Topics: Meeting techniques

How to prevent these four frustrations at meetings

Posted by Paul Neefjes on Oct 7, 2016 9:02:00 AM

Meetings... Most people can easily think of something nicer to do. In fact, many people find meetings totally mind-numbing. Why is that? Do we get annoyed with colleagues who are meanwhile busy with entirely different things? Who visibly take no active part? Or are there other factors to consider? On average, we spend 6.5 hours a week in meetings, so at least let’s make them a bit easier and enjoyable! To help you, this blog describes the four biggest annoyances with meetings. Because once you realise why you approach meetings with a sense of foreboding, you know where changes should be made.

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Topics: Meeting trends

In the cloud or in the safe? Secure your digital meeting documents!

Posted by Paul Neefjes on Sep 30, 2016 12:00:00 AM

The development of the Internet of Things has been advancing for some time and seems set to continue. Not only at home but in the office too, increasingly more devices, programs and digital tools are communicating with each other. That’s handy but it does call for continuous attention to security, as criminals are also keeping pace with these developments and computers are being increasingly held hostage by means of ransomware. Of course, the idea of this happening with your confidential meeting documents doesn’t bear thinking about!


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Topics: Security

Help! I’ve got FOMO!

Posted by Paul Neefjes on Sep 16, 2016 9:02:00 AM

Never heard of FOMO? It’s a virus that many Dutch people suffer from: Fear Of Missing Out. For example, children who have little or no WiFi connection on their vacation can get seriously stressed out. There are few things worse than being offline for five minutes. Just imagine missing an update or not being able to catch Pokémons! And perhaps you too know the anxiety of missing out on something: you notice that you check your email and Facebook posts just a tad too often; you sleep badly because you can’t be parted from that 24/7 stream of information, etc. If you’d like to know more about FOMO, watch this hilarious video of The Ellen Show.

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Topics: Meeting trends

Healthy meetings in the hospital

Posted by Paul Neefjes on Sep 8, 2016 9:02:00 AM

Just because you work in a hospital, doesn't mean you're surrounded by patients all day. Of course doctors, medical specialists and management assistants in this sector also have administrative tasks and obligations to confer, resulting in long working days. This often needs to be evening work, as daytimes are filled with patient consultations, tests and operations. Unfortunately, meetings have become increasingly complex in recent years; the extensive co-operations/partnerships within the healthcare system are leading to a lack of transparency in decision-making processes. Want to be fit at the end of a long working day? Take advantage of these 5 tips to give your meetings a health check.

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Topics: Meeting techniques

Knowing what type of meeting you're in

Posted by Paul Neefjes on Sep 1, 2016 9:02:00 AM

During a meeting, have you ever thought: “If only I'd known that a decision was to be taken on subject X today, I'd have prepped differently!” If enough of your colleagues are having the same thought, the meeting will soon become inefficient. What a pity, because it will last longer than is necessary or the decision in question will not be taken at all. And so another meeting needs to be planned on the same topic. What a waste of time! Luckily, such situations can be easily prevented. How? By clearly communicating the purpose of the meeting beforehand. Is there no target on the agenda? Ask what it is!

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Topics: Meeting techniques

iBabs is a leader in paperless meetings and enables you to reduce these piles of documents to the thickness of your tablet. Hundreds of organizations have been using this system for more than 15 years.