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Meetings without paper: from stress and loss of time to time saving

Posted by Paul Neefjes on 24 November, 2015

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16-20 November 2015 is the Dutch Week of Work Stress, an initiative of employers and the Ministry of Social Affairs and Employment.  As much as one third of all work-related absence in organizations is caused by work stress.  Therefore stress on the work floor is the largest occupational hazard in the Netherlands. The goal of the Week of Work Stress is to reduce stress amongst workers.

There are various methods and solutions to do so, not all have to be large-scale. For example, clever digital tools can help to keep your head over water.  Handy apps like Evernote or Notability keep your notes in a central place. Are you someone who has sudden bursts of inspiration, but they are also quickly forgotten? Then perhaps you know of Braintoss?  You can quickly record your idea and Braintoss sends a written version to your email.

Paperless meetings are another digital development that help with clever time management and improving efficiency. Do you know that the average time saving of an organization that changes to paperless meetings is 70%?!

You may ask yourself: “how does it save so much time?” Actually during the entire meeting process:

Time savings in meeting preparation

Large amounts of meeting materials are often produced and copied when preparing for a meeting. That takes a lot of time. And sometimes it isn’t enough to copy it one time. When the text is modified at the last minute and it needs to be done again, you lose even more time.  However, if you hold paperless meetings, you only work with digital documents that you can automatically attach to the agenda points. And thus the time that you once spent copying is spared.

In addition, every meeting participant can upload meeting documents and share them if that is desired, that saves you even more time.

Time savings during the meeting

And then the time savings during the meeting: since everyone has insight into the correct meeting documents and can easily search with the help of the digital search function, the meeting progresses with more efficiency. Less time is lost on the process-based questions that slow down meetings.

Time savings after the meeting

And what about the time savings after meetings? You lose less time with the processing of notes and action points than you customarily would. With the app for paperless meetings you can already assign activities and make notes within the digital document. Thus after the meeting you lose less time with the follow-up.  The whole organization stands to profit from that: participants can get to work more quickly on their assignments and the lead time is shorter.

How much time is required to make the transition to paperless meetings?

You actually don’t need that much for paperless meetings: a laptop or tablet, internet connection and an app that makes paperless meeting possible. That all. You can thus quickly get to work with this new way of meeting.

Do you want to conduct meetings without paper and want to learn more about the other advantages?

Download the e-book “the 7 advantages of paperless meetings.”

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Topic: Paperless meetings

iBabs is a leader in paperless meetings and enables you to reduce these piles of documents to the thickness of your tablet. Hundreds of organizations have been using this system for more than 15 years.

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