Meetings in 2017

Posted by Paul Neefjes on Jan 5, 2017 9:02:00 AM

Did you know that in the Netherlands we spend a quarter of our working hours in meetings? You have only to calculate how many hours that is per year to see that it should really be rather less in 2017. Or more efficient anyway. And certainly if you’re the one who has to prepare the meeting.
In this blog, you’ll read how to make a fresh start with your meetings in the new year.

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Topics: Meeting trends

What does Christmas dinner have in common with meetings?

Posted by Charles Delaney on Dec 22, 2016 1:50:00 PM

Are you ready for the holidays? The day after Christmas we will hold a dinner party, so we’ve been busy preparing for the last week.  I enjoy the holidays but it can get quite hectic.  Thus even at home I prefer to have a systematic approach.

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Topics: Paperless meetings

Welcome to the meeting of the future

Posted by Paul Neefjes on Dec 15, 2016 9:02:00 AM

Pop your VR glasses on. Have they started already? No! “Welcome”! says a colleague, with a smile. “Take a seat!” You sit down on your virtual chair and the meeting can start. Is this the future? Maybe, but if so the meeting of the future is closer than we think. Perhaps not yet with Virtual Reality, but certainly digitally and in the cloud.

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Topics: Meeting trends

Meeting 3.0: Goodbye briefcase, hello tablet!

Posted by Paul Neefjes on Dec 8, 2016 9:02:00 AM

It’s not just employees in commercial companies who are increasingly working with a laptop, tablet and apps – (local) government too is using digital tools more often. And also during meetings. Because it’s exactly there that major savings can still be made. Perhaps your first thoughts go to saving money on paper and ink, but you can also save a lot on the meetings themselves. How can you do that? The answer is simpler than you might think: with a digital meeting tool.

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Topics: Cases

The paperless office: ignore it or promote it?

Posted by Paul Neefjes on Dec 1, 2016 9:02:00 AM

We’ve got good news for lovers of the paperless office: the trend for organisations to use increasingly less paper continued undiminished last year. This was announced by the Association for Information and Image Management (AAIM) on 4 November this year on World Paperfree Day. Which department contributes most to using less paper? HR!

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Topics: Paperless working

3 Urban myths about paperless meetings

Posted by Paul Neefjes on Nov 17, 2016 12:00:00 AM

Have you ever considered switching to meeting digitally but then read or heard something about paperless meetings that made you change your mind? Then this blog was written for you! Over the last few years, we’ve heard a number of urban myths going the rounds about paperless meetings. Could it be that one of these stories was the reason why you still hold meetings in the old-fashioned way, with paper?

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Topics: Paperless working, Communication (1)

Meeting’s agenda AOB: scrap it or use it?

Posted by Paul Neefjes on Oct 27, 2016 9:02:00 AM

One of the nightmares of every chairperson has to be colleagues that squander huge amounts of time on the vaguest item on the meeting’s agenda – ‘any other business’ (AOB). No matter how tightly you manage the meeting, there are no rules for ‘any other business’. Before you know it, you’re embroiled in a discussion that nobody saw coming and for which nobody has prepared. That’s why in this blog we’ve gone back to the basics: what is the item AOB meant for anyway?

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Topics: Meeting trends

4 tips to make keeping minutes easier

Posted by Paul Neefjes on Oct 21, 2016 9:02:00 AM

“Who’s keeping the minutes today?” It’s not exactly a question that makes you popular. As soon as the chairperson asks this question, his or her colleagues quickly hide behind their laptops or suddenly have to check something important on their smartphone. Rarely if ever does anyone volunteer. Which is hardly surprising as transcribing minutes takes time. And as you’re busy enough as it is, you’d prefer to spend that time on other things. Yet it can all be done smarter and faster. Surely you’d prefer your colleagues not to stick their heads in the sand when you ask for someone to keep the minutes? Or take down the minutes faster if you’re often called on to be the secretary? The following tips will help.

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Topics: Meeting techniques

How to prevent these four frustrations at meetings

Posted by Paul Neefjes on Oct 7, 2016 9:02:00 AM

Meetings... Most people can easily think of something nicer to do. In fact, many people find meetings totally mind-numbing. Why is that? Do we get annoyed with colleagues who are meanwhile busy with entirely different things? Who visibly take no active part? Or are there other factors to consider? On average, we spend 6.5 hours a week in meetings, so at least let’s make them a bit easier and enjoyable! To help you, this blog describes the four biggest annoyances with meetings. Because once you realise why you approach meetings with a sense of foreboding, you know where changes should be made.

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Topics: Meeting trends

In the cloud or in the safe? Secure your digital meeting documents!

Posted by Paul Neefjes on Sep 30, 2016 12:00:00 AM

The development of the Internet of Things has been advancing for some time and seems set to continue. Not only at home but in the office too, increasingly more devices, programs and digital tools are communicating with each other. That’s handy but it does call for continuous attention to security, as criminals are also keeping pace with these developments and computers are being increasingly held hostage by means of ransomware. Of course, the idea of this happening with your confidential meeting documents doesn’t bear thinking about!


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Topics: Security

iBabs is a leader in paperless meetings and enables you to reduce these piles of documents to the thickness of your tablet. Hundreds of organizations have been using this system for more than 15 years.