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Meeting 3.0: Goodbye briefcase, hello tablet!

Posted by Paul Neefjes on 08 December, 2016

It’s not just employees in commercial companies who are increasingly working with a laptop, tablet and apps – (local) government too is using digital tools more often. And also during meetings. Because it’s exactly there that major savings can still be made. Perhaps your first thoughts go to saving money on paper and ink, but you can also save a lot on the meetings themselves. How can you do that? The answer is simpler than you might think: with a digital meeting tool.

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Topics: Cases

The paperless office: ignore it or promote it?

Posted by Paul Neefjes on 01 December, 2016

We’ve got good news for lovers of the paperless office: the trend for organisations to use increasingly less paper continued undiminished last year. This was announced by the Association for Information and Image Management (AAIM) on 4 November this year on World Paperfree Day. Which department contributes most to using less paper? HR!

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Topics: Paperless working

Make short shrift with old meeting rules!

Posted by Paul Neefjes on 24 November, 2016

Has your employer already fully embraced ‘The New Way of Working’? In organisations that have adopted the New Way of Working really seriously, you work when and where you want. It might be from your home office, from the office of a client or in a café, early in the morning or late at night – it really doesn’t matter. There are no problems as long as employees deliver their work as agreed. The result is that increasingly more offices are being laid out with a maximum number of fixed workstations. The rest of them are flexible workstations. 

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Topics: Meeting trends

3 Urban myths about paperless meetings

Posted by Paul Neefjes on 17 November, 2016

Have you ever considered switching to meeting digitally but then read or heard something about paperless meetings that made you change your mind? Then this blog was written for you! Over the last few years, we’ve heard a number of urban myths going the rounds about paperless meetings. Could it be that one of these stories was the reason why you still hold meetings in the old-fashioned way, with paper?

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Topics: Paperless working

Is King Kong disrupting your meetings?

Posted by Paul Neefjes on 10 November, 2016

Have you ever been in a meeting where a lot of empty words are voiced because no one dared to say what it was really about? There are few things more irritating, especially if you’re the secretary. But colleagues who take refuge in vague generalisations or too much jargon are not the only obstacle that you can encounter in the meeting room. To help you get the most from your meetings this week, we’ve identified some of the characters that you might come across. Hopefully this will enable you to better deal with difficult situations and waste less precious time and energy at meetings.

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Topics: Meeting techniques

Meeting’s agenda AOB: scrap it or use it?

Posted by Paul Neefjes on 27 October, 2016

One of the nightmares of every chairperson has to be colleagues that squander huge amounts of time on the vaguest item on the meeting’s agenda – ‘any other business’ (AOB). No matter how tightly you manage the meeting, there are no rules for ‘any other business’. Before you know it, you’re embroiled in a discussion that nobody saw coming and for which nobody has prepared. That’s why in this blog we’ve gone back to the basics: what is the item AOB meant for anyway?

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Topics: Meeting trends

4 tips to make keeping minutes easier

Posted by Paul Neefjes on 21 October, 2016

“Who’s keeping the minutes today?” It’s not exactly a question that makes you popular. As soon as the chairperson asks this question, his or her colleagues quickly hide behind their laptops or suddenly have to check something important on their smartphone. Rarely if ever does anyone volunteer. Which is hardly surprising as transcribing minutes takes time. And as you’re busy enough as it is, you’d prefer to spend that time on other things. Yet it can all be done smarter and faster. Surely you’d prefer your colleagues not to stick their heads in the sand when you ask for someone to keep the minutes? Or take down the minutes faster if you’re often called on to be the secretary? The following tips will help.

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Topics: Meeting techniques

Shorter days, shorter meetings!

Posted by Paul Neefjes on 14 October, 2016

Days that are getting shorter and fewer long meetings? Are those two things related? Well, they could be! And certainly so if you conduct your meetings standing up. It simply makes your meetings much more active and quicker. Moreover, it means that you and your colleagues have to leave your comfortable chairs for twenty to thirty minutes and get some much-needed exercise. And that’s pretty important now that the short autumn and winter days are upon us. Because we tend to curtail our lunchtime stroll, cycling to the office and running in the evening when it’s dark and cold outside. So when the days get shorter, make your meetings short and active!

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Topics: Meeting trends

How to prevent these four frustrations at meetings

Posted by Paul Neefjes on 07 October, 2016

Meetings... Most people can easily think of something nicer to do. In fact, many people find meetings totally mind-numbing. Why is that? Do we get annoyed with colleagues who are meanwhile busy with entirely different things? Who visibly take no active part? Or are there other factors to consider? On average, we spend 6.5 hours a week in meetings, so at least let’s make them a bit easier and enjoyable! To help you, this blog describes the four biggest annoyances with meetings. Because once you realise why you approach meetings with a sense of foreboding, you know where changes should be made.

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Topics: Meeting trends

In the cloud or in the safe? Secure your digital meeting documents!

Posted by Paul Neefjes on 30 September, 2016

The development of the Internet of Things has been advancing for some time and seems set to continue. Not only at home but in the office too, increasingly more devices, programs and digital tools are communicating with each other. That’s handy but it does call for continuous attention to security, as criminals are also keeping pace with these developments and computers are being increasingly held hostage by means of ransomware. Of course, the idea of this happening with your confidential meeting documents doesn’t bear thinking about!

 

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Topics: Security

iBabs is a leader in paperless meetings and enables you to reduce these piles of documents to the thickness of your tablet. Hundreds of organizations have been using this system for more than 15 years.

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