Is King Kong disrupting your meetings?

Posted by Paul Neefjes on 10 November, 2016

Have you ever been in a meeting where a lot of empty words are voiced because no one dared to say what it was really about? There are few things more irritating, especially if you’re the secretary. But colleagues who take refuge in vague generalisations or too much jargon are not the only obstacle that you can encounter in the meeting room. To help you get the most from your meetings this week, we’ve identified some of the characters that you might come across. Hopefully this will enable you to better deal with difficult situations and waste less precious time and energy at meetings.

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Topics: Meeting techniques

4 tips to make keeping minutes easier

Posted by Paul Neefjes on 21 October, 2016

“Who’s keeping the minutes today?” It’s not exactly a question that makes you popular. As soon as the chairperson asks this question, his or her colleagues quickly hide behind their laptops or suddenly have to check something important on their smartphone. Rarely if ever does anyone volunteer. Which is hardly surprising as transcribing minutes takes time. And as you’re busy enough as it is, you’d prefer to spend that time on other things. Yet it can all be done smarter and faster. Surely you’d prefer your colleagues not to stick their heads in the sand when you ask for someone to keep the minutes? Or take down the minutes faster if you’re often called on to be the secretary? The following tips will help.

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Topics: Meeting techniques

Three bottlenecks in the administrative decision-making process

Posted by Paul Neefjes on 22 September, 2016

The decision-making process is often very time-consuming in administrative organizations. This comes partly from the fact that draft decisions cover a long route – from drawing up the draft decision and setting up a meeting, to the meeting itself, to processing the results of the meeting and publishing the documents, to the follow-up on the final decision. So it’s little wonder that hitches so easily occur in this process. In practice, we often see the following bottlenecks in the administrative decision-making process.

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Topics: Meeting techniques

Healthy meetings in the hospital

Posted by Paul Neefjes on 08 September, 2016

Just because you work in a hospital, doesn't mean you're surrounded by patients all day. Of course doctors, medical specialists and management assistants in this sector also have administrative tasks and obligations to confer, resulting in long working days. This often needs to be evening work, as daytimes are filled with patient consultations, tests and operations. Unfortunately, meetings have become increasingly complex in recent years; the extensive co-operations/partnerships within the healthcare system are leading to a lack of transparency in decision-making processes. Want to be fit at the end of a long working day? Take advantage of these 5 tips to give your meetings a health check.

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Topics: Meeting techniques

Knowing what type of meeting you're in

Posted by Paul Neefjes on 01 September, 2016

During a meeting, have you ever thought: “If only I'd known that a decision was to be taken on subject X today, I'd have prepped differently!” If enough of your colleagues are having the same thought, the meeting will soon become inefficient. What a pity, because it will last longer than is necessary or the decision in question will not be taken at all. And so another meeting needs to be planned on the same topic. What a waste of time! Luckily, such situations can be easily prevented. How? By clearly communicating the purpose of the meeting beforehand. Is there no target on the agenda? Ask what it is!

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Topics: Meeting techniques

Break through meeting traditions and save more time: 3 tips

Posted by Paul Neefjes on 25 August, 2016

The Netherlands has many nice traditions. We like good company, celebrating St Nicholas, food automats, raw herring and now we have all gotten used to celebrating King’s Day instead of Queens’ Day. These are some of the good traditions. But we also have customs that are not so good. For example, take those endless meetings. Thanks to our democratic genes, we often discuss and compromise far longer than necessary.

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Topics: Meeting techniques

Lean management: in the public sector too?

Posted by Paul Neefjes on 18 August, 2016

In recent years, many commercial organizations have undergone major improvements by working Lean. Lean working is a method in which all wastage in a process is eliminated in order to achieve maximum value. Removing wastage from the process lowers costs, which leads to improvement in corporate result.

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Topics: Meeting techniques

5 tips for meetings with an Olympic touch

Posted by Paul Neefjes on 11 August, 2016

A summer when the Olympic Games take place always has a bit of extra atmosphere. Who in Holland can forget the 2000 summer Olympics in Sydney when the Netherlands won no less than 12 gold medals, thanks largely to the feats of Pieter van den Hoogenband, Inge de Bruijn and Leontien Van Moorsel? It takes quite a lot to win such a medal. A top athlete’s entire life focuses on training programs and optimum fitness. But good focus is also important in meetings. Did you know that a person’s maximum attention span is only 45 minutes? So for the best meeting results, get inspired by our top Olympic athletes. The following meeting tips will help you make fast meetings a top priority.

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Topics: Meeting techniques

Optimum meetings at the end of the working day: 4 tips

Posted by Paul Neefjes on 04 August, 2016

For many professionals for whom meetings are commonplace, the working day doesn't end at 17.00 hours. Whether you work at a comprehensive school, hospital, government institution or commercial company: it's not always possible to get all colleagues together in the daytime. Other things often just need to be done from 9 to 5. Evening meetings? They're everywhere! After a hard day's work however, the clogged conference lurks just around the corner. Not in your veins this time, but in your organization. Especially when faced with regularly recurring and time-consuming meetings.

Are you ready to clear the clogging in the conference room? It's time to dump the detergents and start using the following tips:

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Topics: Meeting techniques

4 tips to sprint through meetings

Posted by Paul Neefjes on 24 May, 2016

Many records will surely be broken during the Olympic games in Rio this summer. Everything revolves around speed and muscle power. Many organizations can learn from that. Take, for instance, the tempo of meetings. Surely there is room for improvement, right? Particularly if you note that the average employee sits an astonishing 6.5 hours a week at the conference table!! If you can boost the efficiency of meetings. Result: enormous time-savings. With the following tips your meetings will run in record time!

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Topics: Meeting techniques

iBabs is leader in paperless meetings and enables you to reduce these piles of documents to the thickness of your tablet. Hundreds of organizations have been using this system for more than 15 years.

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