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A board secretary’s guide to writing effective board meeting minutes

Posted by Paul Neefjes on 20 November, 2018

Writing minutes for a board meeting is a deceptively difficult and time-consuming task. It is often undervalued, especially by executives.

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Topics: board secretary, Meeting tips, Meeting techniques

How board secretaries can create an effective agenda for board meetings

Posted by Paul Neefjes on 05 October, 2018

An agenda is the backbone of any board meeting. It sets the tone, helps prevent board members from getting distracted or off-track and contributes to an effective board meeting. At least, that’s if you have a great board meeting agenda. 

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Topics: Meeting tips, Meeting techniques, board secretary

A board secretary’s guide to increasing non-executive directors’ performance

Posted by Paul Neefjes on 14 August, 2018

Have you ever been in a board meeting and thought that at least one other person in the room shouldn’t be there?

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Topics: Meeting tips, Meeting techniques, Board members

Overcoming a meeting slump: how to stay focused during board meetings

Posted by Paul Neefjes on 07 June, 2018

Board members often experience loss of focus during meetings, which can affect decision-making, productivity and creative thinking. Three aspects that are generally vital during board meetings. Studies have shown that board members do not maintain constant levels of attention during meetings. A meeting slump is very common among board members.

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Topics: Meeting trends, Meeting tips, Meeting techniques

How NHS boards can make their operations more effective

Posted by Paul Neefjes on 02 May, 2018

Ask yourself: “How do you make sure your organisation is running effectively?

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Topics: NHS, Board members, Meeting tips, Meeting techniques

Is King Kong disrupting your meetings?

Posted by Paul Neefjes on 10 November, 2016

Have you ever been in a meeting where a lot of empty words are voiced because no one dared to say what it was really about? There are few things more irritating, especially if you’re the secretary. But colleagues who take refuge in vague generalisations or too much jargon are not the only obstacle that you can encounter in the meeting room. To help you get the most from your meetings this week, we’ve identified some of the characters that you might come across. Hopefully this will enable you to better deal with difficult situations and waste less precious time and energy at meetings.

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Topics: Meeting techniques

4 tips to make keeping minutes easier

Posted by Paul Neefjes on 21 October, 2016

“Who’s keeping the minutes today?” It’s not exactly a question that makes you popular. As soon as the chairperson asks this question, his or her colleagues quickly hide behind their laptops or suddenly have to check something important on their smartphone. Rarely if ever does anyone volunteer. Which is hardly surprising as transcribing minutes takes time. And as you’re busy enough as it is, you’d prefer to spend that time on other things. Yet it can all be done smarter and faster. Surely you’d prefer your colleagues not to stick their heads in the sand when you ask for someone to keep the minutes? Or take down the minutes faster if you’re often called on to be the secretary? The following tips will help.

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Topics: Meeting techniques

Three bottlenecks in the administrative decision-making process

Posted by Paul Neefjes on 22 September, 2016

The decision-making process is often very time-consuming in administrative organizations. This comes partly from the fact that draft decisions cover a long route – from drawing up the draft decision and setting up a meeting, to the meeting itself, to processing the results of the meeting and publishing the documents, to the follow-up on the final decision. So it’s little wonder that hitches so easily occur in this process. In practice, we often see the following bottlenecks in the administrative decision-making process.

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Topics: Meeting techniques

Healthy meetings in the hospital

Posted by Paul Neefjes on 08 September, 2016

Just because you work in a hospital, doesn't mean you're surrounded by patients all day. Of course doctors, medical specialists and management assistants in this sector also have administrative tasks and obligations to confer, resulting in long working days. This often needs to be evening work, as daytimes are filled with patient consultations, tests and operations. Unfortunately, meetings have become increasingly complex in recent years; the extensive co-operations/partnerships within the healthcare system are leading to a lack of transparency in decision-making processes. Want to be fit at the end of a long working day? Take advantage of these 5 tips to give your meetings a health check.

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Topics: Meeting techniques

Knowing what type of meeting you're in

Posted by Paul Neefjes on 01 September, 2016

During a meeting, have you ever thought: “If only I'd known that a decision was to be taken on subject X today, I'd have prepped differently!” If enough of your colleagues are having the same thought, the meeting will soon become inefficient. What a pity, because it will last longer than is necessary or the decision in question will not be taken at all. And so another meeting needs to be planned on the same topic. What a waste of time! Luckily, such situations can be easily prevented. How? By clearly communicating the purpose of the meeting beforehand. Is there no target on the agenda? Ask what it is!

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Topics: Meeting techniques

iBabs is a leader in paperless meetings and enables you to reduce these piles of documents to the thickness of your tablet. Hundreds of organizations have been using this system for more than 15 years.