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Knowing what type of meeting you're in

Posted by Paul Neefjes on 01 September, 2016

During a meeting, have you ever thought: “If only I'd known that a decision was to be taken on subject X today, I'd have prepped differently!” If enough of your colleagues are having the same thought, the meeting will soon become inefficient. What a pity, because it will last longer than is necessary or the decision in question will not be taken at all. And so another meeting needs to be planned on the same topic. What a waste of time! Luckily, such situations can be easily prevented. How? By clearly communicating the purpose of the meeting beforehand. Is there no target on the agenda? Ask what it is!

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Topics: Meeting techniques

Break through meeting traditions and save more time: 3 tips

Posted by Paul Neefjes on 25 August, 2016

The Netherlands has many nice traditions. We like good company, celebrating St Nicholas, food automats, raw herring and now we have all gotten used to celebrating King’s Day instead of Queens’ Day. These are some of the good traditions. But we also have customs that are not so good. For example, take those endless meetings. Thanks to our democratic genes, we often discuss and compromise far longer than necessary.

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Topics: Meeting techniques

Lean management: in the public sector too?

Posted by Paul Neefjes on 18 August, 2016

In recent years, many commercial organizations have undergone major improvements by working Lean. Lean working is a method in which all wastage in a process is eliminated in order to achieve maximum value. Removing wastage from the process lowers costs, which leads to improvement in corporate result.

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Topics: Meeting techniques

5 tips for meetings with an Olympic touch

Posted by Paul Neefjes on 11 August, 2016

A summer when the Olympic Games take place always has a bit of extra atmosphere. Who in Holland can forget the 2000 summer Olympics in Sydney when the Netherlands won no less than 12 gold medals, thanks largely to the feats of Pieter van den Hoogenband, Inge de Bruijn and Leontien Van Moorsel? It takes quite a lot to win such a medal. A top athlete’s entire life focuses on training programs and optimum fitness. But good focus is also important in meetings. Did you know that a person’s maximum attention span is only 45 minutes? So for the best meeting results, get inspired by our top Olympic athletes. The following meeting tips will help you make fast meetings a top priority.

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Topics: Meeting techniques

Optimum meetings at the end of the working day: 4 tips

Posted by Paul Neefjes on 04 August, 2016

For many professionals for whom meetings are commonplace, the working day doesn't end at 17.00 hours. Whether you work at a comprehensive school, hospital, government institution or commercial company: it's not always possible to get all colleagues together in the daytime. Other things often just need to be done from 9 to 5. Evening meetings? They're everywhere! After a hard day's work however, the clogged conference lurks just around the corner. Not in your veins this time, but in your organization. Especially when faced with regularly recurring and time-consuming meetings.

Are you ready to clear the clogging in the conference room? It's time to dump the detergents and start using the following tips:

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Topics: Meeting techniques

4 tips to sprint through meetings

Posted by Paul Neefjes on 24 May, 2016

Many records will surely be broken during the Olympic games in Rio this summer. Everything revolves around speed and muscle power. Many organizations can learn from that. Take, for instance, the tempo of meetings. Surely there is room for improvement, right? Particularly if you note that the average employee sits an astonishing 6.5 hours a week at the conference table!! If you can boost the efficiency of meetings. Result: enormous time-savings. With the following tips your meetings will run in record time!

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Topics: Meeting techniques

High-speed meeting minutes: 6 handy tips

Posted by Paul Neefjes on 09 May, 2016

 

Just imagine: never having to take minutes again! How great would that be? Sorry to burst your bubble. Taking minutes is, and will likely always remain, a necessary evil. You know as well as anyone, that proper minutes--including clear lists of decisions and action points--ensure that the subsequent meeting flows faultlessly. Unfortunately, we cannot erase the necessity of taking minutes, but the following tips will help you to take them much more quickly! Here are 6 tips for efficient meeting minutes-taking.

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Topics: Meeting techniques

Marathon inspiration: 5 tips for golden meetings

Posted by Paul Neefjes on 07 April, 2016

Have you ever won a sports competition? Then you know that focus is essential in sports. You have to have a goal and go for it. This weekend around 15,000 runners will experience that during the Rotterdam Marathon.

Good focus is also essential in meetings. Did you know that the average maximum attention span is only 45 minutes? All the more reason to make speed a top priority, also in meetings! Luckily, when it comes to meetings, we can learn from runners!

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Topics: Meeting techniques

Use clever scheduling to prevent meeting dips!

Posted by Paul Neefjes on 30 March, 2016

Ever considered the effect that timing has on your meeting results? Why, for instance, would you plan a meeting from 11:00 to 14:00? Probably to avoid losing valuable time by working through lunch. Is that really so effective?

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Topics: Meeting techniques

Don’t tumble into these 5 meeting pitfalls!

Posted by Paul Neefjes on 16 February, 2016

Family friends booked their summer vacation already months ago: a boat trip on the Amazon. This has been their dream destination for years. After all of the commotion over the Zika virus, though, they decided to postpone the trip. They are concerned that not all of the details about the virus are known. This provides an unsafe feeling: so many hazards and risks that they cannot oversee. I’d do the same, after all prevention is better than cure! The same is true with meetings. If you are aware of the following pitfalls, you can avoid a lot of meeting pain.

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Topics: Meeting techniques

iBabs is a leader in paperless meetings and enables you to reduce these piles of documents to the thickness of your tablet. Hundreds of organizations have been using this system for more than 15 years.

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