City council meetings: Let's vote – pencil or tablet?

Posted by Paul Neefjes on 02 March, 2017

Today, mobile technology is a truly integral part of our world. The number of devices may not be growing as explosively as it used to, but nevertheless, a recent study in The Netherlands puts tablet ownership at 67% of the population, with smartphone ownership even higher, at no less than 83%. Obviously, so many people owning, carrying and using mobile devices is driving change and introducing new, interesting options at many levels of our society, including decision-making processes in local government.

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Topics: Paperless meetings

Help! There's a dinosaur in my meeting!

Posted by Paul Neefjes on 22 February, 2017

Most meetings generally start off more or less disciplined. But... once the discussion gets going, it can bring out the animals in us. And although mankind has been evolving for many a year, our colleagues' true nature is often unleashed in the heat of the moment. And that can be pretty tricky. An earlier blog already discussed King Kong; the colleague who presents his monologue from the ape rock and who won't take no for an answer. If you recognise this type, you'll know how to cope with this colleague. The same applies to the following meeting types.

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Topics: Paperless meetings

Valentine's Day: we love to hate... meetings

Posted by Paul Neefjes on 14 February, 2017

14 February, the day of love. Can you not wait to see what your (secret) love has in store for you? Or do you hate the commercial cloud hanging above the day and therefore consciously shun all romantic thoughts? Valentine's Day: you love it or you hate it. Generally speaking, the same cannot be said for meetings. At least, I cannot recall anyone who actually loves meetings. Do you? And sometimes we simply enjoy the chance to have a moan. We love to hate! Don't we? But... How can we find a way to start loving meetings again?

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Topics: Paperless meetings

Meetings are an expensive hobby. Here are three tips to save money.

Posted by Paul Neefjes on 09 February, 2017

Sailing, motorcycling, travelling and horseback riding are among some of the most expensive hobbies around, but meetings are another one. Having said that, they are not exactly everyone’s favourite pastime; yet we still do a lot of it – roughly 300 hours a year (per employee!). In fact, over a year, the Dutch spend 60 billion euros on meetings. But they can be handled smarter and less expensively. If you want to keep more time and money back for more pleasant activities – or your real hobby – try some of the following tips.

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Topics: Paperless meetings

Digital meetings in six steps

Posted by Paul Neefjes on 02 February, 2017

Are you often just too busy? Is it hard to keep up that balancing act? Well, you’re not the only one! At least not according to TNO’s health & safety survey Arbobalans 2016 published in December 2016. According to the survey, a lot of working people are overburdened by a combination of pressure of work and not enough autonomy. In healthcare and education, 25% of personnel are regularly balancing on the brink of burnout. Now that the economy is improving, it’s pretty obvious that pressure of work is increasing further in many organisations. So it’s time to work as effectively as possible. Too complicated? Not if you use the right tools! For example, have you ever considered digital meetings? They are faster to implement than you might think and will save you a lot of time.

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Topics: Paperless meetings

What does Christmas dinner have in common with meetings?

Posted by Paul Neefjes on 22 December, 2016

Are you ready for the holidays? The day after Christmas we will hold a dinner party, so we’ve been busy preparing for the last week.  I enjoy the holidays but it can get quite hectic.  Thus even at home I prefer to have a systematic approach.

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Topics: Paperless meetings

Paperless municipal meetings a mission impossible?

Posted by Paul Neefjes on 28 July, 2016

The topic comes up time and again in every company: valuable work time shouldn’t be wasted on long meetings. This is unsurprising, if you realize that the average employee meets 6.5 hours. Although the meeting process in companies can often be easily streamlined, municipalities face greater challenges when it comes to updating meetings. Municipal meetings consist of many hierarchal layers and a large number of employees are involved: not only during, but also before and after the meeting. The more organized the meeting process, the fewer man-hours and costs. And a more efficient meeting process requires fewer paper documents, that also contributes to a more sustainable organization.

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Topics: Paperless meetings

Meeting trend 5.0: teleporting yourself and your colleagues

Posted by Paul Neefjes on 21 July, 2016

Teleporting yourself during a meeting, moving into another space? It sounds like you have landed in a science fiction film that even surpasses Star Trek… And still, it is becoming reality. And developing at the speed of light.

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Topics: Meeting trends, Paperless meetings

6 easy steps toward paperless meetings

Posted by Paul Neefjes on 14 July, 2016

Vacation time is coming and you are in the mood for more time for yourself....The last thing you need is stress. And still, those weekly routine meetings regularly shoot you in the foot. Someone once again sends a revised document at the last minute, when you already had everything printed. And there is always a colleague who doesn’t have all of his or her ducks in a row, resulting in an unnecessarily long meeting… Change is possible!  So embrace the stress-free world of paperless meetings! With the following steps, you can also implement them in no time!

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Topics: Paperless meetings

The 4 benefits of cloud-based meetings

Posted by Paul Neefjes on 15 June, 2016

Working in the cloud is popular. Which isn’t surprising since when you work in the cloud, you always have access to your files. There is extensive choice in cloud-based services. According to a recent article in the Dutch e-magazine Computable, in the next few months 80% of organizations will have adopted a hybrid cloud model. All of these companies will then work with a mixture of “public” and “private” cloud. The chance is thus very great that your organization currently works in the cloud, or soon will. Do you want to make optimal use of the opportunities available in the cloud? Have you ever considered cloud-based meetings?

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Topics: Paperless meetings

iBabs is leader in paperless meetings and enables you to reduce these piles of documents to the thickness of your tablet. Hundreds of organizations have been using this system for more than 15 years.

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